1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS Consideration and Approval of Minutes: City Council Work Session of March 31, 2015; Regular Meeting of May 19, 2015; and Regular Meeting of June 2, 2015.
PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
LIQUOR LICENSE PUBLIC HEARINGS Consideration and Action on Liquor License Application: Lauren Merrett, “Continental Country Club", 2380 N. Oakmont Blvd., Series 06 (bar- all spirituous liquor), Person Transfer. RECOMMENDED ACTION: Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
Consideration of Appointment: City Attorney RECOMMENDED ACTION: Reappoint Michelle D'Andrea as the City Attorney for the City of Flagstaff
Consideration and Approval of Multiple Contracts: On-Call Legal Services Contracts. A) Award contracts, not to exceed $250,000 annually per firm, for On-Call Legal Services to the following fourteen (14) firms: 1.) Jones, Skelton & Hochuli 2.) Gust Rosenfeld 3.) Struck Wieneke 4.) Ayers & Brown 5.) Ryley, Carlock & Applewhite 6.) Udall Law Firm 7.) Dickinson Wright 8.) Curtis, Goodwin & Sullivan 9.) Lee Story 10.) Coppersmith Brockelman 11.) Mangum, Wall, Stoops & Warden 12.) Ellen Van Riper
Consideration and Approval of Final Plat (PFPL2015-0002): A request by Evergreen-Trax, LLC for The Trax - Phase 1, a subdivision of 8 lots on approximately 18.46 acres located at the southwest corner of Route 66 and Fourth Street within the Highway Commercial (HC) zone (conditional). (Subdivision of 18.46 acres into 8 lots located at the southwest corner of Route 66 and Fourth St.) RECOMMENDED ACTION: Staff recommends the City Council approve the final plat with the conditions outlined in the staff summary and its attachments, and authorize the Mayor to sign both the final plat and City/Subdivider Agreement when notified by staff that all conditions have been met and documents are ready for signature and recordation.
Consideration of Authorizing the Submission and Acceptance of a Grant Application: To the U.S. Department of Justice, FY 2015 Edward Byrne Memorial Justice Assistance Grant in the amount of $20,749 to pay for Police Staff Overtime and Crisis Intervention Training for the Coconino County Sheriff's Department and authorizing the acceptance upon award of the grant agreement RECOMMENDED ACTION: Approve the submission of a Grant Application and authorize acceptance upon award for the U.S. Department of Justice, FY 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) for an amount of $20,749.
Consideration of Authorizing the Approval of an Intergovernmental Agreement: Between the City of Flagstaff and Coconino County (County) for submission of a grant application and approval upon award to the U.S. Department of Justice, FY 2015 Edward Byrne Memorial Justice Assistance (JAG) Grant. RECOMMENDED ACTION: Approve the Intergovernmental Agreement with Coconino County for the FY 2015 Edward Byrne Memorial Justice Assistance Grant in an amount of $5,735 for the County to utilize for Crisis Intervention Training to use in the field by officers.
Consideration and Adoption of Resolution Number 2015-23 and Ordinance No. 2015-13: A resolution and ordinance of the Flagstaff City Council adopting by reference minor amendments to the City Code. RECOMMENDED ACTION: 1) Adopt Resolution No. 2015-23 2) Read Ordinance No. 2015-13 by title only for the final time 3) City Clerk reads Ordinance No. 2015-13 by title only for the final time (if approved above) 4) Adopt Ordinance No. 2015-13
Consideration and Approval of Agreement: Intergovernmental Agreement (IGA) with the Arizona Department of Revenue for Uniform Transaction Privilege (Sales) Tax Administration. (IGA for Uniform Sales Tax Administration)Consideration and Approval of Agreement: Intergovernmental Agreement (IGA) with the Arizona Department of Revenue for Uniform Transaction Privilege (Sales) Tax Administration. (IGA for Uniform Sales Tax Administration)
Consideration and Approval of Contract: Intergovernmental Agreement (IGA) with the State Office of Manufactured Housing. (IGA for the City of Flagstaff to perform set-up inspections) Recess
RECONVENE ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA
PUBLIC HEARING ITEMS Public Hearing For Proposed FY 2015 – 2016 Budget and Property Tax Levy. RECOMMENDED ACTION: 1) Hold Public Hearing 2) Recess Regular Meeting and convene a Special Meeting
Consideration and Adoption of Resolution No. 2015-20: A resolution of the City Council of Flagstaff, Arizona, for the adoption of the Budget for Fiscal Year 2015-16 and Public Hearing for Budget and Levy. RECOMMENDED ACTION: 1) Read Resolution No. 2015-20 by title only 2) City Clerk reads Resolution No. 2015-20 by title only (if approved above) 3) Adopt Resolution No. 2015-20 4) Adjourn Special Meeting and reconvene Regular Meeting
REGULAR AGENDA Consideration and Adoption of Ordinance No. 2015-11: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2016. (Property Tax Levy for FY 15-16) RECOMMENDED ACTION: Meeting of June 16, 2015 1) Read Ordinance No. 2015-11 by title only for the first time 2) City Clerk reads Ordinance No. 2015-11 by title only (if approved above) Meeting of July 7, 2015 3) Read Ordinance No. 2015-11 by title only for the final time 4) City Clerk reads Ordinance No. 2015-11 by title only ( if approved above) 5) Adopt Ordinance No. 2015-11
Consideration and Adoption of Resolution No. 2015-27: A Resolution of the Council of the City of Flagstaff, Arizona, stating its support for the development of U.S. Bicycle Route 66 RECOMMENDED ACTION: 1) Read Resolution No. 2015-27 by title only 2) City Clerk reads Resolution No. 2015-27 by title only (if approved above) 3) Adopt Resolution No. 2015-27
Consideration and Adoption of Resolution No. 2015-26: A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, calling a Special Election for November 3, 2015, and approving the ballot language for said election RECOMMENDED ACTION: 1) Read Resolution No. 2015-26 by title only 2) City Clerk reads Resolution No. 2015-26 by title only (if approved above) 3) Adopt Resolution No. 2015-26
Consideration of Suggested Change to Rules of Procedure for Possible Future Agenda Items RECOMMENDED ACTION: Adopt the Rules of Procedure dated June 16, 2015, to: 1) rename the Possible Future Agenda Items (PFAI) to Future Agenda Item Requests (FAIR); and 2) allow for public participation during the FAIR section of the agenda.
POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. A. Request by Councilmember Putzova to place on a future agenda item the discussion of the Board/Commission/Committee appointment process.
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT
1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS Consideration and Approval of Minutes: City Council Work Session of March 31, 2015; Regular Meeting of May 19, 2015; and Regular Meeting of June 2, 2015.
PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
LIQUOR LICENSE PUBLIC HEARINGS Consideration and Action on Liquor License Application: Lauren Merrett, “Continental Country Club", 2380 N. Oakmont Blvd., Series 06 (bar- all spirituous liquor), Person Transfer. RECOMMENDED ACTION: Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
Consideration of Appointment: City Attorney RECOMMENDED ACTION: Reappoint Michelle D'Andrea as the City Attorney for the City of Flagstaff
Consideration and Approval of Multiple Contracts: On-Call Legal Services Contracts. A) Award contracts, not to exceed $250,000 annually per firm, for On-Call Legal Services to the following fourteen (14) firms: 1.) Jones, Skelton & Hochuli 2.) Gust Rosenfeld 3.) Struck Wieneke 4.) Ayers & Brown 5.) Ryley, Carlock & Applewhite 6.) Udall Law Firm 7.) Dickinson Wright 8.) Curtis, Goodwin & Sullivan 9.) Lee Story 10.) Coppersmith Brockelman 11.) Mangum, Wall, Stoops & Warden 12.) Ellen Van Riper
Consideration and Approval of Final Plat (PFPL2015-0002): A request by Evergreen-Trax, LLC for The Trax - Phase 1, a subdivision of 8 lots on approximately 18.46 acres located at the southwest corner of Route 66 and Fourth Street within the Highway Commercial (HC) zone (conditional). (Subdivision of 18.46 acres into 8 lots located at the southwest corner of Route 66 and Fourth St.) RECOMMENDED ACTION: Staff recommends the City Council approve the final plat with the conditions outlined in the staff summary and its attachments, and authorize the Mayor to sign both the final plat and City/Subdivider Agreement when notified by staff that all conditions have been met and documents are ready for signature and recordation.
Consideration of Authorizing the Submission and Acceptance of a Grant Application: To the U.S. Department of Justice, FY 2015 Edward Byrne Memorial Justice Assistance Grant in the amount of $20,749 to pay for Police Staff Overtime and Crisis Intervention Training for the Coconino County Sheriff's Department and authorizing the acceptance upon award of the grant agreement RECOMMENDED ACTION: Approve the submission of a Grant Application and authorize acceptance upon award for the U.S. Department of Justice, FY 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) for an amount of $20,749.
Consideration of Authorizing the Approval of an Intergovernmental Agreement: Between the City of Flagstaff and Coconino County (County) for submission of a grant application and approval upon award to the U.S. Department of Justice, FY 2015 Edward Byrne Memorial Justice Assistance (JAG) Grant. RECOMMENDED ACTION: Approve the Intergovernmental Agreement with Coconino County for the FY 2015 Edward Byrne Memorial Justice Assistance Grant in an amount of $5,735 for the County to utilize for Crisis Intervention Training to use in the field by officers.
Consideration and Adoption of Resolution Number 2015-23 and Ordinance No. 2015-13: A resolution and ordinance of the Flagstaff City Council adopting by reference minor amendments to the City Code. RECOMMENDED ACTION: 1) Adopt Resolution No. 2015-23 2) Read Ordinance No. 2015-13 by title only for the final time 3) City Clerk reads Ordinance No. 2015-13 by title only for the final time (if approved above) 4) Adopt Ordinance No. 2015-13
Consideration and Approval of Agreement: Intergovernmental Agreement (IGA) with the Arizona Department of Revenue for Uniform Transaction Privilege (Sales) Tax Administration. (IGA for Uniform Sales Tax Administration)Consideration and Approval of Agreement: Intergovernmental Agreement (IGA) with the Arizona Department of Revenue for Uniform Transaction Privilege (Sales) Tax Administration. (IGA for Uniform Sales Tax Administration)
Consideration and Approval of Contract: Intergovernmental Agreement (IGA) with the State Office of Manufactured Housing. (IGA for the City of Flagstaff to perform set-up inspections) Recess
RECONVENE ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA
PUBLIC HEARING ITEMS Public Hearing For Proposed FY 2015 – 2016 Budget and Property Tax Levy. RECOMMENDED ACTION: 1) Hold Public Hearing 2) Recess Regular Meeting and convene a Special Meeting
Consideration and Adoption of Resolution No. 2015-20: A resolution of the City Council of Flagstaff, Arizona, for the adoption of the Budget for Fiscal Year 2015-16 and Public Hearing for Budget and Levy. RECOMMENDED ACTION: 1) Read Resolution No. 2015-20 by title only 2) City Clerk reads Resolution No. 2015-20 by title only (if approved above) 3) Adopt Resolution No. 2015-20 4) Adjourn Special Meeting and reconvene Regular Meeting
REGULAR AGENDA Consideration and Adoption of Ordinance No. 2015-11: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2016. (Property Tax Levy for FY 15-16) RECOMMENDED ACTION: Meeting of June 16, 2015 1) Read Ordinance No. 2015-11 by title only for the first time 2) City Clerk reads Ordinance No. 2015-11 by title only (if approved above) Meeting of July 7, 2015 3) Read Ordinance No. 2015-11 by title only for the final time 4) City Clerk reads Ordinance No. 2015-11 by title only ( if approved above) 5) Adopt Ordinance No. 2015-11
Consideration and Adoption of Resolution No. 2015-27: A Resolution of the Council of the City of Flagstaff, Arizona, stating its support for the development of U.S. Bicycle Route 66 RECOMMENDED ACTION: 1) Read Resolution No. 2015-27 by title only 2) City Clerk reads Resolution No. 2015-27 by title only (if approved above) 3) Adopt Resolution No. 2015-27
Consideration and Adoption of Resolution No. 2015-26: A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, calling a Special Election for November 3, 2015, and approving the ballot language for said election RECOMMENDED ACTION: 1) Read Resolution No. 2015-26 by title only 2) City Clerk reads Resolution No. 2015-26 by title only (if approved above) 3) Adopt Resolution No. 2015-26
Consideration of Suggested Change to Rules of Procedure for Possible Future Agenda Items RECOMMENDED ACTION: Adopt the Rules of Procedure dated June 16, 2015, to: 1) rename the Possible Future Agenda Items (PFAI) to Future Agenda Item Requests (FAIR); and 2) allow for public participation during the FAIR section of the agenda.
POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. A. Request by Councilmember Putzova to place on a future agenda item the discussion of the Board/Commission/Committee appointment process.
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT